Roomzilla – room and resource scheduling made simple.
A focused reservation system that gives teams clear availability, fast booking, and real-time control over rooms and shared assets.
Built for coworking spaces, labs, and innovation hubs.
When meeting logistics slow everyone down
Conference rooms are always in demand, yet repeatedly underutilized. Double-booked spaces, lost reservations, last-minute conflicts—these disrupt workflows and waste resources.
Roomzilla brings fairness to room allocation with intelligent limits, auto-cancellations to free up unused slots, and real-time visibility. Turn chaos into order, and unlock resources that were sitting idle.
Roomzilla is built to make reservations effortless for teams of any size.
Instant meeting room booking
Book a room in seconds with instant availability. Real-time scheduling eliminates double-bookings and conflicts, so your team books faster and meets more efficiently.
Resource booking beyond rooms
Extend bookings beyond conference rooms. Schedule desks, lab equipment, projectors, or any specialized asset. One unified system for all your shared resources.
Check-in and auto-release
Combat no-shows with intelligent auto-release. Rooms are automatically freed when reservations aren't confirmed, improving utilization and freeing up capacity for others.
Web, mobile, and room displays
Access Roomzilla anywhere. Book from web, mobile, or dedicated room display panels. Support every interaction point—from quick mobile bookings to on-site tablet check-ins.
Booking limits
Keep shared spaces fair. Set caps on how many reservations a person can hold at a time, limit total hours per week, or restrict how far in advance anyone can book — so one person never blocks the calendar for everyone else.
Team-level controls
Manage space allocation by team, not just by individual. Assign booking quotas per team, monitor how each group uses shared resources, and adjust limits as your needs change — without touching individual user settings.
MS Outlook & Google Calendar integration
Integrate with your existing calendar. Roomzilla connects seamlessly with Microsoft Outlook and Google Calendar, adding powerful booking controls without requiring migration. Stay in familiar tools.
Analytics & Insights
Understand your space usage. Get visibility into occupancy rates, peak hours, no-show frequency, and booking patterns. Use real data to optimize your scheduling rules.
Who it’s for
"LabCentral has 27 conference rooms spanning two facilities, shared by more than 60 companies and over 300 people. Without Roomzilla we would go out of our minds trying to manage all those resources."
— Maggie O'Toole, LabCentral
